Health and Safety Protocols
FAMP is focused on the health and safety of its members, volunteers, staff and partners who will be attending this year’s Convention. We are and will continue to monitor guidelines and safety recommendations from state and local health officials and we are working closely with hotel staff and our exhibition company to create a comfortable meeting environment for everyone. Please find below specific information about our new 2020 Convention and Trade Show protocols, but, among other things, we are encouraging anyone who is sick, immunocompromised or otherwise at increased risk of spreading or contracting the virus to stay home.
What is FAMP Doing?
- Face Masks - FAMP volunteers will be abiding by Orange County, Florida Executive Order No. 2020-23 regarding COVID-19 and Requiring Face Coverings (click here to view). We encourage all attendees to abide by the Orange County Executive Order and CDC recommended guidelines regarding the use of face coverings to help slow the spread of COVID-19 which recommends that people wear cloth face coverings in public settings when around people outside of their household, especially when other social distancing measures are difficult to maintain.
- Hand Sanitizer - Throughout the event, including the registration area, exhibit hall and meeting spaces, hand sanitizer stations will be available for use. In addition, FAMP will be distributing personal hand sanitizers to the 1st 500 attendees at check-in. CDC guidelines recommend the use of a hand sanitizer that contains 60% alcohol especially after you have been in a public place, before eating food, after leaving a public place, after handling your cloth face covering.
- Social Distancing - As part of our event, FAMP will be observing and adhering to social distancing. The exhibit hall floor plan has been modified to accommodate social distancing and allow for 6 feet of space between the attendee and booth staff. Our educational and meeting space seating will feature spaced out seating at tables and our registration area queues will contain floor stickers to reflect appropriate social distancing. The CDC recommends individuals stay at least 6 feet (about 2 arms’ length) from other people. Keeping distance from others is especially important for people who are at higher risk of getting very sick.
- Event Liability Waiver - Prior to the event, all attendees will receive an email containing our Event Liability Waiver. This waiver is required to be signed prior to attending. FAMP is concerned about your health and wants to ensure that you are aware of any potential risk in attending our live event.
- Daily Health Attestation - Each day, upon arrival, attendees will be required to sign a Health Attestation Form. Each day, in addition to any other mandatory protocols or precautions that may be put into place by FAMP, each registered attendee will be required daily, prior to entering any event space, to attest to his or her own health, wellbeing and possible recent exposure to COVID-19. FAMP will deny entry into the 2020 FAMP Convention & Tradeshow event space to anyone who cannot or will not attest to the following: "Today, and at no point during the fourteen (14) days immediately preceding the 2020 FAMP Convention & Tradeshow have I or anyone in my household: (1) experienced any symptoms of COVID19, including without limitation, fever, fatigue, dry cough, difficulty breathing or shortness of breath; (2) traveled outside the country or to any domestic city or geographic area considered to be a “hot spot” for COVID-19 infections; (3) been diagnosed with a suspected or confirmed case of COVID 19; (4) tested positive for COVID-19; or (5) knowingly been exposed to any person who has tested positive for or been diagnosed with a suspected or confirmed case of COVID-19."
What is the Hotel doing?
The Hilton Bonnet Creek, along with all other Hilton properties throughout the US, have implemented the Hilton CleanStay Program. Hilton CleanStay with Lysol protection is a rigorous system that incorporates RB’s trusted know-how and scientific approach to cleaning practices and product offerings. Experts from Mayo Clinic’s Infection Prevention and Control team have also advised and assisted in enhancing Hilton’s cleaning and disinfection protocols.
- Hilton CleanStay Room Seal: Add an extra measure of assurance by placing a room seal on doors to indicate to guests that their room has not been accessed since being thoroughly cleaned.
- 10 High-Touch, Deep Clean Areas: Extra disinfection of the most frequently touched guests room areas – light switches, door handles, TV remotes, thermostats and more.
- De-clutter Paper Amenities: Remove pen, paper and guest directory; supplement with digital or available upon request.
- Focus on Fitness Centers: Improved guidelines for disinfecting the hotel Fitness Center, possibly closing for cleaning multiple times daily and limiting the number of guests allowed in at one time.
- Clean and Clean Again: Increase the frequency of cleaning public areas.
- Guest-Accessible Disinfecting Wipes: Provide stations at primary entrances and key high traffic areas, for instance, a station to allow guests to wipe the elevator button before pressing.
- Contactless Check-In: Hilton will double-down on its award-winning Digital Key technology for guests who desire to have a contactless arrival experience. Guests can check-in, choose their room, access their room with a digital room key and check-out using their mobile devices through the Hilton Honors mobile app at participating hotels. Hilton will continue to expand its Digital Key capabilities to common doors and access points throughout the hotels.
- Innovative Disinfection Technologies: Hilton is exploring the addition of new technologies, like electrostatic sprayers – which use an electrostatically charged disinfecting mist – and ultraviolet light to sanitize surfaces and objects.
And throughout the new cleaning process, hotel Team Members will be provided with personal protective equipment and enhanced training designed to protect their well-being while continuing to deliver unmatched Hilton hospitality.
What Can You Do?
Attending meetings and events in a world affected by COVID-19 requires adjustment on the part of event planners and attendees. This combined effort is necessary to restart the industry. FAMP and the Hilton Bonnet Creek has focused on key areas in order to have a safe event by implementing health and safety protocols and social distancing requirements but, you play a key role in the success of our event. So, what can you do to help?
- Stay home if sick, have been exposed to COVID-19 in the last 14 days or are showing COVID-19 symptoms
- Wear cloth face coverings in public settings and when around people who don’t live in your household, especially when other social distancing measures are difficult to maintain.
- Use social distancing (stay at least 6 feet away from others).
- Minimize gestures that promote close contact. For example, don’t shake hands, do elbow bumps, or give hugs. Instead wave and verbally greet your friends.
- Clean hands often. Use hand sanitizer if soap and water are not readily available.
- Wash your hands before eating food.
For more information on how you can ensure the health and safety of yourself and others, please visit the CDC page on COVID-19.